QuickBooks error when opening

If you get: Error: QuickBooks can’t complete the current action due to a missing component:  Missing pdf file component, there are three steps to take in order to resolve the issue.  The error causes you to be unable to email invoices, print in pdf format and other printing problems.  First, update your version of QB by clicking on Help and Update QuickBooks Desktop.  Allow the update to complete and reboot the software to completely install the new files.  Try again. 

If you still get the error, try installing the QuickBooks Tool Hub which includes the utility called Print Repair Tool, (large green button in the Hub).  Google the Hub and download the file to install.  Follow the prompts to do so and when you are ready to run it close all programs first.

A third try would be reinstalling two programs.  Uninstall both QB and Adobe Reader from the Control Panel.  Reinstall Adobe Reader first and then QB.  Make sure you have the install keys and license number.  You can get those by opening QB, click on Help and then About QuickBooks. 

Quick Tip: QuickBooks Invoice Font Size

If the default font settings for invoices in QB is not want you want, change it.  Log in as Admin.  Open any invoice.  Click on the Formatting menu option at the top.  Click Customize Data Layout.  Then click on Layout Designer button at the bottom.  Right click the box where you want the font to change.  Click Properties.  Click Font button.  Change to the desired font size and style.  Repeat these steps to change other boxes on the invoice.  Done.

Quick Tip: Ccleaner

Ccleaner, downloaded from this link:   http://chapinbusiness.com/?page_id=298  is a great utility that will help keep your computer clean and free of the things that ails our systems.  Some of the features can be set to make it easier to use.

Open Ccleaner and click on Options, (left side column), and then click on Settings, (top of the list).  Click the radial button next to Custom Clean under the heading Ccleaner Home Screen.  When you now open it the program goes directly to the area where you can click “Run Cleaner.”

Next, run the Registry cleaner by clicking on the Registry button on the left side column.  Click Scan for Issues button on the bottom left.  When complete, I always save a copy of the registry by clicking through the prompts to do so. 

Under the Tools section, (also on the left side column), click Startup to disable unwanted/un-needed programs from starting up with the boot of the system. This will save boot time and resources the system uses to operate.

Over-all a great program to have and use at least once per week!  Keep the free version by ignoring the ads that come with it.  It’s the price of “free.”

Automatic Date setting in Word

When you receive an attached word document and download it, the date on the document changes to the current date.  What if I need the original date to stay?

The feature you are referring to is found in the menu option Insert. Then click Date and Time, (located in the text section of the ribbon).  The sender, in this case, has control of whether the date of the letter will automatically change or not.  That option is at the bottom where a check box to Update Automatically is found.  If you are the sender and want to alter the auto date feature, change the check box to either be checked, where the date will change every time it is opened or unchecked where the original date will remain.  You can also change the format of the date by selecting one of the options in the left side column.

QuickBooks Tip

Most Companies are emailing their invoices.  Saves paper, good for the environment and saves money.  How do we change what is pre-written in the body of the email?  By default, the email message that comes pre-loaded cannot be altered.  You will need to create a new template to use.

Open your QuickBooks file.  Click on Edit/Preferences/Send Forms/Company Preferences and then click Add Template at the bottom of the small window.  Here you can create a new email template with the text you want. 

First, name the template.  Then create the text by either deleting the prompts that are there and writing what you want, or fill in the prompts.  Save it when you are finished.  You will then see your new template on a list of available ones.  The new one should be set as default.  You can create additional templates tailored to your clients.  To change which to use, click the down arrow on the right side of the Template line, (4th one down), at the email window.  Done.

Adobe Acrobat Reader DC

After finally upgrading my computer from Win7 to Win10 the Adobe Reader program opens one file and then will not open any others or create pdf files.  The program just does nothing when I click to use.

The solution is to disable Protected Mode.  First, make sure you can open Reader DC.  If you cannot, then open the Task Manager by typing Taskmgr in the search box near the Start button.  Close all instances of Adobe Reader.  Open the program, not a file.  Click on Edit, Preferences.  Go to Security (Enhanced) and uncheck the box to enable Protected Mode at startup.  Click Ok.  Try using the program again.

Quick Desktop View, (Peek)

If you want to quickly view your desktop without having to minimize the many windows that are open, you can do so.  First, click on the Start button and click the gear icon for Settings.  Then click Personalization, then Taskbar, (at the bottom).  Then click to turn on “Use Peek to preview the desktop…”

Now hover your mouse to the right of the date and time and beyond the notification icon.  You only need to hover, NOT click, and the desktop will come to the forefront.  If you want to keep the desktop visible for a bit, click once.  If you want the windows to re-appear, click again.

“Secret” Start Menu (Win10)

This one is easy.  If you are a fan of the “old school” Start menu you can have it back, (almost).  Hover your mouse over the start button and right click.  A textual menu appears, just as it used to.

Of course all of these items are available through the standard menu, however, you will be able to access them quicker by doing this.

Pop-Up Ads in Quickbooks

When you open QB a pop-up ad appears asking you to upgrade or purchase a product.  It only happens at startup and you can X out.  If you are finding these annoying, there is a way to stop all of them.

With QB open and signed in, click on Edit, Preferences, select General on the left column and then click the My Preferences tab.  Select the check box to “Turn off popup messages for products and services.”  Click OK and you are done.

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If you are the type of end user that loves having multiple windows open on the desktop, then Shake is for you.  Shake allows the user to click, hold and shake a window to minimize all others, leaving only the desired window open.  Shake again and the minimized windows re-appear. 

Simple and easy way to clear the clutter.